Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, November 03, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #9143-EST Televisions (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Technology Services Department to establish fixed pricing for televisions. After the initial 18-month period, this bid may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder for each line item or group of items, as specified in the bid. This recommendation has been reviewed by the Information and Technology Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds will be available in various district budgets as needed.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

David J. Steele, Ph.D.
Chief Information and Technology Officer
(813) 272-4221
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.05
Hillsborough County Public Schools (Florida) * Mtg.#20091103_364 * Section A Item# 5.05