Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, February 09, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #9084-MST Signs, Interior and Exterior-Purchase and Installation (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support and the Sites and Utilities Departments to establish fixed pricing for the purchase and installation of interior and exterior signs. This bid may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder for each group of items, as specified in the bid. This recommendation has been reviewed by both the Facilities Maintenance Support General Manager and the Sites and Utilities Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $100,000 will be available in the Facilities Maintenance Support and the Sites and Utilities budgets for the purchase and installation of interior and exterior signs.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.19
Hillsborough County Public Schools (Florida) * Mtg.#20100209_393 * Section A Item# 5.19