Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, February 09, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #9131-DST Athletic Uniforms (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms. This ITB may be renewed in one-year increments up to two times subject to negotiations. Award of this contract shall be to the lowest bidder for each line item or overall group of items, as specified in the bid. This recommendation has been reviewed by the Athletics Director. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $280,000 will be available in the Athletics Department budget for the purchase of athletic uniforms.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Wynne A. Tye
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.10
Hillsborough County Public Schools (Florida) * Mtg.#20100209_393 * Section A Item# 5.10