Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, February 09, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Florida Transportation Systems, Inc. - Invitation to Bid (ITB) #9183-DST Bus Seat Restraints (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Transportation Department to establish fixed pricing for the purchase of bus seat restraints for several of our buses. This bid may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder as specified in the bid. This recommendation has been reviewed by the Transportation Department's General Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $50,000 will be available in the Transportation Department's budget for the purchase of bus seat restraints. Soliciting this formal bid will save the district $3,000 upon initial order.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager of Procurement

David J. Steele, Ph.D.
Chief Information and Technology
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.18
Hillsborough County Public Schools (Florida) * Mtg.#20100209_393 * Section A Item# 5.18