Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, February 09, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept and Contract with the Lowest and Best Bid Submitted by Sprint Solutions, Inc. for Cellular Telephone Services - Invitation to Bid (ITB) 9180-DST (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Technology Customer Service and Support Department to establish fixed pricing for cellular telephone services. The contract shall be for three years with two, one-year renewal options. Award of this contract shall be to the lowest overall bid for monthly recurring charges as specified in the bid. This recommendation has been reviewed by the Technology Customer Service and Support Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

These funds are, or will be, included in the General Fund Budget in an amount not to exceed $210,000. The district staff will follow the E-Rate procedures to ensure eligible services receive the maximum rebate of 66%. The value of cost avoidance, due to E-Rate funding, is approximately $138,600.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:

David J. Steele, Ph.D.
Chief Information and Technology Officer and Project Director for Empowering Effective Teacher Grant
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.24
Hillsborough County Public Schools (Florida) * Mtg.#20100209_393 * Section A Item# 5.24