Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, February 09, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept and Contract with the Lowest and Best Bid Submitted by Various Vendors for Infrastructure Improvements, 90% Schools - Invitation to Bid (ITB) #9178-DST (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the CCTV/LAN Department to establish fixed pricing for infrastructure improvements for qualified schools following E-rate program requirements. Pending E-rate funding approval, all qualified schools will be completely retrofitted or upgraded for CCTV/LAN cabling and electronics. This is a unique opportunity to utilize E-rate funding, available only every six or seven years, where Universal Service Administrative Company (USAC) provides a rollover of unused funds from prior E-rate years. Due to the size of this project, involving 81 schools, multiple vendors have been awarded. The CCTV/LAN Department will assign projects utilizing the lowest bidder that is available for the project time frame. A more detailed review of specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

These funds are, or will be, included in the General Fund Budget in an amount not to exceed $1,500,000 for infrastructure improvements. The district staff will follow E-rate procedures to ensure eligible sites receive the maximum rebates of 90%.

EVALUATION

Contract administration or evaluation if performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:

David J. Steele, Ph.D.
Chief Information and Technology Officer and Project Director for Empowering Effective Teacher Grant
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.26
Hillsborough County Public Schools (Florida) * Mtg.#20100209_393 * Section A Item# 5.26