Action Item
|
Business
Action Item |
| DATE: | Tuesday, November 16, 2010 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #10094-MST Flooring-Carpet, Vinyl, and Related Services (Business Division) | |
| EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for flooring. Award of this contract shall be to the lowest bidder for each line or overall group of items, as specified in the bid. This recommendation has been reviewed by the Facilities Maintenance Support Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department. The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds not to exceed $400,000 will be available in the Facilities Maintenance Support Department budget for the purchase of flooring. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 5.09 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20101116_431 (Board Meeting) * Section A Item# 5.09 | ||