Action Item
|
Business
Action Item |
| DATE: | Tuesday, December 7, 2010 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Renew Existing Bid Submitted by Various Vendors - Invitation to Bid (ITB) #9138-EST Classroom Supplies and Equipment Catalog Discount Bid (Business Division) | |
| EXECUTIVE SUMMARY | |
| On September 14, 2009, the Procurement Department issued an ITB to establish catalog pricing for classroom supplies and equipment. The initial term of the contract was from December 9, 2009 through December 8, 2010, with four additional one-year renewal options.
The suppliers have agreed to renew for the second year, beginning December 9, 2010 through December 8, 2011, with terms and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| These funds will be included in the General Fund budget in an amount of approximately $2,000,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Wynne A. Tye | Gretchen Saunders | |
| Assistant Superintendent, Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
|
| A 5.18 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20101207_432 (Board Meeting) * Section A Item# 5.18 | ||