HCPS FL Logo Business
Action Item
DATE: Tuesday, January 18, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew the Existing Bid Submitted by Building Technology Association - Request for Proposal (RFP) #9144-MST District Roof Assessment (Business Division)
EXECUTIVE SUMMARY
On September 24, 2009, the Procurement Department, in conjunction with the Maintenance Department, issued a Request for Proposal for district roof assessment.  The initial term for this award was from February 10, 2010 to February 9, 2011, with four additional one-year renewal options, negotiable yearly.

The supplier has agreed to renew for the period beginning February 10, 2011, and ending February 9, 2012, with prices, terms, and conditions to remain unchanged.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
These services are included in the Maintenance Department budget in an amount not to exceed $250,000.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Mina Kaeding, Senior Procurement Officer, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.09
Hillsborough County Public Schools (Florida) * Mtg.#20110118_451 (Board Meeting) * Section A Item# 5.09