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Action Item
DATE: Tuesday, January 18, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Accept the Proposals Submitted by Various Vendors - Request for Proposal (RFP) #10152-DST Real Estate Appraisal Services (Business Division)

EXECUTIVE SUMMARY

On October 18, 2010, the Procurement Department, in conjunction with the Growth Management and Planning Department, issued a Request for Proposal (RFP) for real estate appraisal services. To evaluate this RFP, firms were asked to provide their qualifications and experience, knowledge of the market, small business utilization, fees for services, and reporting capability. Proposals were due on November 18, 2010. Hillsborough County Public Schools utilized an online vendor registration system to notify potential bidders of opportunities. Through this system, seven firms responded (Attachment A). The evaluation process included a committee of district-level personnel (Attachment B). The committee evaluated the proposals based on stated criteria (Attachment C) and individually rated each firm (Attachment D).

The committee recommended awarding to the all of the firms based on their adequate qualifications and the need to use multiple consultants simultaneously (Attachment E).

The initial term of the contract is for five years beginning January 19, 2011. This contract may be renewed by the Superintendent for two additional one-year periods, provided all terms and conditions remain unchanged and in full force and effect. 

 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

Funds will be included in the Capital Outlay Budget as outlined in the Capital Outlay Five-Year Plan.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.10
Hillsborough County Public Schools (Florida) * Mtg.#20110118_451 (Board Meeting) * Section A Item# 5.10