Business
Action Item |
DATE: | Tuesday, March 1, 2011 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Lowest and Best Bid Submitted by Discount Magazine Subscription Service, Inc. - Invitation to Bid (ITB) #10170-DST Periodicals: Subscriptions (Business Division) | |
EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Library Technical Services Department to establish fixed pricing for periodicals used in media centers across the district. Award of this contract shall be to the lowest overall bidder, as specified in the bid. This recommendation has been reviewed by the Supervisor of Library Media Services. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Funds of approximately $150,000 will be available in the individual school media budgets for the purchase of periodicals. | |
EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
Wynne A. Tye | Gretchen Saunders | |
Assistant Superintendent, Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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A 5.12 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20110301_455 (Board Meeting) * Section A Item# 5.12 |