HCPS FL Logo Business
Action Item
DATE: Tuesday, March 1, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Discount Magazine Subscription Service, Inc. - Invitation to Bid (ITB) #10170-DST Periodicals: Subscriptions (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Library Technical Services Department to establish fixed pricing for periodicals used in media centers across the district.  Award of this contract shall be to the lowest overall bidder, as specified in the bid.  This recommendation has been reviewed by the Supervisor of Library Media Services.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $150,000 will be available in the individual school media budgets for the purchase of periodicals.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.12
Hillsborough County Public Schools (Florida) * Mtg.#20110301_455 (Board Meeting) * Section A Item# 5.12