Action Item
|
Business
Action Item |
| DATE: | Tuesday, February 22, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Grainger and Gem Supply - Invitation to Bid (ITB) #10174-MST Custodial Mats (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for the purchase of indoor and outdoor entrance mats throughout the district. The mats to be purchased are water absorbent and come in various sizes and colors. Custom mats with an inlay logo can be purchased to signify the specific location.
Award of this contract shall be to the lowest responsive, responsible bidders. This recommendation has been reviewed by the Custodial Operations Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department. The initial term of this contract will be for a one-year period beginning February 25, 2011, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
|
Funds in the amount of $50,000 will be available in the Custodial Operations Department budget for the purchase of indoor/outdoor entrance mats. Due to a reduction in cost of items previously purchased, Hillsborough County Public Schools will save an estimated $3,700 for products and freight charges during the initial contract period. |
|
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| A 5.10 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110222_454 (Board Meeting) * Section A Item# 5.10 | ||