HCPS FL Logo Business
Action Item
DATE: Tuesday, February 22, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Renew the Existing Bid Submitted by First Florida Insurance Brokers - Request For Proposal (RFP) #4955 Property Insurance Broker (Business Division) 

EXECUTIVE SUMMARY

On March 5, 2007, the Procurement Department, in conjunction with the Safety and Risk Management Department, issued a competitive sealed bid for a property insurance broker. The insurance broker procures insurance proposals and provides insurance-related services to the district.  The initial term for this award was from March 14, 2007 to March 13, 2010, with two additional one-year renewal options.  The supplier has agreed to renew for the fifth year, beginning March 14, 2011, and ending March 13, 2012, with prices, terms, and conditions to remain unchanged. 

Attached are copies of the original bid information.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)

These funds are included in the districtwide funds based on negotiated amounts which were approximately $6,000,000 last year.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Kate Rouse, Senior Procurement Officer, Procurement Department
Jean Bowman   Gretchen Saunders
General Manager, Procurement Department
(813) 272-4374
  Chief Business Officer
(813) 272-4270
    A 5.09
Hillsborough County Public Schools (Florida) * Mtg.#20110222_454 (Board Meeting) * Section A Item# 5.09