HCPS FL Logo Business
Action Item
DATE: Tuesday, March 1, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Azzarelli Paving - Invitation to Bid (ITB) #11006-MST Asphalt Paving Installation and Repair (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for asphalt paving installation and repair throughout the district for projects under $5,000 in total cost.  Hillsborough County Public Schools has reserved the right to obtain competitive quotes for requirements exceeding $5,000.  

Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period beginning March 2, 2011, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

Funds of approximately $200,000 will be available in the Sites and Utilities Department budget for asphalt paving installation and repair.

EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.08
Hillsborough County Public Schools (Florida) * Mtg.#20110301_455 (Board Meeting) * Section A Item# 5.08