Business
Action Item |
DATE: | Tuesday, March 1, 2011 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Lowest and Best Bids Submitted by Azzarelli Paving - Invitation to Bid (ITB) #11006-MST Asphalt Paving Installation and Repair (Business Division) | |
EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for asphalt paving installation and repair throughout the district for projects under $5,000 in total cost. Hillsborough County Public Schools has reserved the right to obtain competitive quotes for requirements exceeding $5,000.
Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department. The initial term of this contract will be for a one-year period beginning March 2, 2011, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent per the terms of the specifications. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Funds of approximately $200,000 will be available in the Sites and Utilities Department budget for asphalt paving installation and repair. |
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EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
Cathy Valdes | Gretchen Saunders | |
Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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A 5.08 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20110301_455 (Board Meeting) * Section A Item# 5.08 |