HCPS FL Logo Business
Action Item
DATE: Tuesday, April 5, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Bid Submitted by Telkonet, Inc. and HGB and Associates - Invitation to Bid (ITB) #11042-DST Network Devices (Telkonet) (Business Division)
EXECUTIVE SUMMARY
The Telkonet products allow the use of existing power lines to supply data connections to modulars and portables, avoiding the high costs associated with installing fiber optics.  The CCTV/LAN Department requested this bid to establish fixed pricing for these network devices.  This recommendation has been reviewed by the Supervisor of Networking, Closed Circuit TV, and Audio Visual Repair.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds not to exceed $100,000 will be available in various district budgets for the purchase of network devices.  This district will save approximately $27,300 over the previous year's expenditures for network devices due to the reduction in line item costs.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 5.22
Hillsborough County Public Schools (Florida) * Mtg.#20110405_457 (Board Meeting) * Section A Item# 5.22