HCPS FL Logo Business
Action Item
DATE: Tuesday, April 5, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #11038-MST Compressors-HVAC and Refrigeration, Remanufactured Semi-Hermetic (Business Division)
EXECUTIVE SUMMARY

Remanufactured compressors are needed to replace existing malfunctioning compressors for air conditioning units districtwide.  The HVAC and Energy Management Services Department estimates that the district exchanges 99% of all compressors that fail; therefore, the award of this contract shall be based on the exchange price.  This price is calculated when the core value is subtracted from the compressor cost.   

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement.  This contract may be renewed by the Superintendent per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds not to exceed $115,000 will be available in the HVAC and Energy Management Services department budget for compressors. 
EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.26
Hillsborough County Public Schools (Florida) * Mtg.#20110405_457 (Board Meeting) * Section A Item# 5.26