HCPS FL Logo Business
Action Item
DATE: Tuesday, April 5, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Renew the Existing Bid Submitted by Integrated Systems of Florida - Invitation to Bid (ITB) #10005-MST Inventory Parts Communications and Electronics (Business Division)
EXECUTIVE SUMMARY
On February 2, 2010, the Procurement Department, in conjunction with the Communications and Electronics Department (C&E), issued an ITB for inventory C&E parts.  This is for the purchase of inventory parts for fire alarm, public address, and security systems to be used districtwide. 

The initial term for this award was from April 21, 2010 to April 20, 2011, with four additional one-year renewal options, negotiable yearly.  Integrated Systems of Florida has agreed to renew for the period beginning April 21, 2011, and ending April 20, 2012, with prices, terms, and conditions to remain unchanged.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
These services are included in C&E budget in an amount not to exceed $150,000.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Mina Kaeding, Senior Procurement Officer, Procurement Department
Cathy Valdes   Gretchen Saunders
Chief Facilities Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    A 5.18
Hillsborough County Public Schools (Florida) * Mtg.#20110405_457 (Board Meeting) * Section A Item# 5.18