Action Item
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Business
Action Item |
| DATE: | Tuesday, May 17, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve Renewal of 2006 Contract, as Revised, with Collier Enterprises II, LLC - Request for Proposals (RFP) #4712 Lease of Land for Wireless Tower Use (Business Division) | |
| EXECUTIVE SUMMARY | |
| On March 29, 2006, the Procurement Department, on behalf of the Facilities Division, issued an RFP for the lease of land for wireless tower use. The purpose of the RFP was to establish a partnership with a qualified contractor to lease space for wireless towers. Firms were asked to provide their knowledge/experience, implementation plan, references, and cost. On May 2, 2006, the Board approved the selection of Collier Enterprises II, LLC, as the vendor with whom the district would negotiate (Exhibit C). Collier Enterprises II, LLC was awarded the Master Lease contract by the Board on June 6, 2006 (Exhibit B). The initial award was from June 6, 2006 to June 5, 2011, with five renewal terms of five years each, all terms and conditions of the master lease agreement remaining in full force and effect.
On June 10, 2008, the Board approved a revision to the master lease agreement with Collier. The only changes to the agreement were: (1) to allow discretion for tower height according to applicable governmental jurisdictions, and (2) to delegate the approval of the sites to the Chief Facilities Officer (Exhibit A). This will be the first extension of the 2006 initial contract inclusive of the revisions approved in 2008, as shown in attached Exhibit A. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| This is a revenue generating contract. Proceeds will be provided to the school leasing the land with the district retaining a portion for overhead/management. Last calendar year, schools received approximately $360,000 in proceeds. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an on-line vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Lorraine Duffy Suarez | |
| Cathy Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4270 |
Chief Business Officer (813) 272-4270 |
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| A 5.33 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110517_459 (Board Meeting) * Section A Item# 5.33 | ||