HCPS FL Logo Business
Action Item
DATE: Tuesday, June 14, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Request for Purchase (RFP) #08-098-AZ, Technology Services Hardware Repair/Parts Between Blue Raven Technology, Inc. and the District School Board of Pasco County, Florida (Business Division)
EXECUTIVE SUMMARY
The Customer Service and Support Department will be utilizing the District School Board of Pasco County, Florida, agreement to purchase computer motherboards, hard drives, displays, batteries, and numerous other computer parts.

The term of the SBPC contract is for one year and began on April 22, 2011, and ends April 21, 2012.  The Florida Department of Education (FLDOE) rule 6A-1.012 and district policy allow purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. 

The supplier was contacted to insure Hillsborough County Public Schools (HCPS) is receiving the deepest discount available.  The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
The technology parts in this agreement cover purchases throughout the district in an estimated amount of $200,000.  The expenditure in 2010/2011 was $218,000, and in 2009/2010 it was $269,569. Expenditures could be lower this year due to the increase in cannibalization of parts from surplus.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 5.38
Hillsborough County Public Schools (Florida) * Mtg.#20110614_461 (Board Meeting) * Section A Item# 5.38