HCPS FL Logo Business
Action Item
DATE: Tuesday, June 14, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by International Restaurant Distributors, Inc. - Invitation to Bid (ITB) #11056-DST Cafeteria Supplies (Business Division)

EXECUTIVE SUMMARY

This bid will enable Hillsborough County Public Schools to establish fixed pricing for cafeteria supplies, including cooking utensils, pans, and hospitality items.  Award of this contract shall be to the overall lowest responsive and responsible bidder able to offer every product requested. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The term of this contract will be for a one-year period beginning August 1, 2011.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
The Student Nutrition Services Department will fund the purchase of cafeteria supplies, estimated at $90,000 in the coming school year. 
EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Gwendolyn L. Luney   Gretchen Saunders
Assistant Superintendent, Student Services and Special Programs
813-272-4879
  Chief Business Officer
(813) 272-4270
    A 5.49
Hillsborough County Public Schools (Florida) * Mtg.#20110614_461 (Board Meeting) * Section A Item# 5.49