HCPS FL Logo Business
Action Item
DATE: Tuesday, June 14, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Approve the Additional Expenditures for Accessible Pre-K Playgrounds Utilizing Existing Piggyback of Bid #11-0014-MR, Bleacher, Park and Playground Equipment Between Miracle Recreation and the School District of Manatee County, Florida (Business Division)

EXECUTIVE SUMMARY

Outside playgrounds are needed for school sites that have Pre-K students, with disabilities, to offer opportunities to develop gross motor and social skills.  The proposed structures are accessible to all children and are safe for students who are three and four years of age.  Special attention has been paid to design components to eliminate moving parts or other potential safety issues.

On February 22, 2011, the Board approved the piggyback of the School District of Manatee County's Bid #11-0014-MR for playground equipment.  At that time, estimated expenditure with Miracle Recreation was $130,000.  With this $100,000 purchase for the Pre-K Exceptional Student Education, our annual expenditure for this vendor will reach $230,000. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

Funds of $99,997.80 will be included in the IDEA, Part B Grant budget.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.47
Hillsborough County Public Schools (Florida) * Mtg.#20110614_461 (Board Meeting) * Section A Item# 5.47