HCPS FL Logo Business
Action Item
DATE: Tuesday, June 14, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Bid #10110031B, Band Uniforms-LMHS, Between DeMoulin Bros. & Company and the School Board of Seminole County, Florida, for the Purchase of Band Uniforms (Business Division)
EXECUTIVE SUMMARY
The district is purchasing the replacement of marching band uniforms for Newsome, East Bay, and Leto High Schools.  These replacements are done on a rotating schedule where three schools purchase new uniforms every nine years.

The district will be utilizing the School Board of Seminole County, Florida, agreement to purchase band uniforms.  This bid is valid until June 30, 2011.  Applicable Florida Department of Education (FLDOE) 6A1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $105,000 will be available in the General Fund budget, Project 5358.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    A 5.42
Hillsborough County Public Schools (Florida) * Mtg.#20110614_461 (Board Meeting) * Section A Item# 5.42