Action Item
|
Business
Action Item |
| DATE: | Monday, July 18, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Highest Ranked Proposal Submitted by Office Depot - Request For Proposal (RFP) #11067-EST Toner and Ink (Business Division) | |
| EXECUTIVE SUMMARY | |
| The purpose of the toner and ink RFP was to establish the best value from a supplier that could provide Original Equipment Manufactured (OEM) toner, as well as remanufactured high-quality toner. The awarded vendor must utilize an easy to use online ordering system, accept P-card transactions, and provide rapid desktop delivery. They also need a quick and easy remedy in case of remanufactured cartridge failure and repair of district printers.
On April 22, 2011, the Procurement Department, in conjunction with the Customer Service and Support Department, issued an RFP for toner and ink, OEM and remanufactured. The district's online vendor registration system was used to notify proposers of this opportunity. Twenty firms responded and their proposals were evaluated by a committee of district personnel. After presentations and questions, which narrowed the field, the committee recommended awarding to the top-ranked firm, Office Depot. Executive Summary continued on attachment. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds will be made available from the end user department budgets. Previous year's expense was approximately $1,500,000 for toner and ink. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 5.07 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110718_467 (Board Meeting) * Section A Item# 5.07 | ||