HCPS FL Logo Business
Action Item
DATE: Monday, July 18, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS

Accept the Piggyback of Bid #11-001N, School and Department Furniture, Between Contrax Furnishings, LLC and the School Board of Broward County, Florida, for the Purchase of Cafeteria Furniture (Business Division)

EXECUTIVE SUMMARY
The district will be utilizing the School Board of Broward County, Florida, agreement to purchase cafeteria furniture.  Applicable Florida Department of Education (FLDOE) 6A1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.

This purchase is made in conjunction with the major renovation project at Bloomingdale High School and is for student booths, a condiment center, and waste receptacles in the school cafeteria.  The design is a variation on our current standard with fiberglass booths located on the perimeter walls of the cafeteria.  These booths are the same that are used in quick service restaurants.  Students have grown up in food court environments and will be drawn into the space to eat and interact with one another.  Due to lead time constraints in the furniture manufacturing process, this purchase was released to ensure the furniture will be installed prior to the beginning of the school year.  The Superintendent is authorized to approve the renewal for the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $62,000 are available in the Capital Outlay Fund.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.   Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
MaryKate Harrison, General Manager, Student Nutrition Services
Gwendolyn L. Luney   Gretchen Saunders
Assistant Superintendent for Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.19
Hillsborough County Public Schools (Florida) * Mtg.#20110718_467 (Board Meeting) * Section A Item# 5.19