Business
Action Item |
DATE: | Monday, July 18, 2011 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Renew the Existing Bid Submitted by Parlant Technology - Request for Proposal (RFP) #8053-DST Notification System for Parents and District Employees (Business Division) | |
EXECUTIVE SUMMARY | |
On July 29, 2008, the Procurement Department, in conjunction with the Office of Communications, issued a Request for Proposal (RFP) for notification system services for parents and district employees. The effective date for this award was July 30, 2008, for a five-year term, negotiable yearly. This renewal is for the fourth year beginning July 30, 2011, and ending July 29, 2012.
This service has become an essential tool in school-to-home and district-to-employees communications, and is extensively utilized by schools and departments, even beyond what the district originally anticipated. Notifications have increased from 4.7 million in the first year to 10.1 million in the second year and to 13.9 million presently. The existing contract calls for an increase from $1.38 to $2.05 per student, however, the vendor has agreed to provide the service at a cost of $1.63 per student. Student Nutrition Services Department will be contributing $0.13 per student for lunch balance alerts. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Funds not to exceed $317,421 in Project 5377, from the Office of Communications and Student Nutrition Services budgets. | |
EVALUATION | |
SUBMITTED BY: Stephen Hegarty, Communications Officer, Office of Communications |
David J. Steele, Ph.D. | Gretchen Saunders | |
Chief Information and Technology Officer and Project Director for Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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A 5.23 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20110718_467 (Board Meeting) * Section A Item# 5.23 |