Action Item
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Business
Action Item |
| DATE: | Monday, July 18, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bid Submitted by Leedy Electric Corporation, Inc. - Invitation to Bid (ITB) #11084-MST Electrical Switchgear and Switchboards (Preventative Maintenance, and Testing Services) (Business Division) | |
| EXECUTIVE SUMMARY | |
| This ITB was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing to provide preventive maintenance and testing services for high voltage electric circuit breakers and related equipment. The district has the option to obtain competitive quotes for projects exceeding $5,000.
Award of this contract shall be to the lowest responsive, responsible bidder. The Facilities Maintenance Support Department Manager has reviewed this recommendation. The initial term of this contract will be for a one-year period beginning July 19, 2011, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| This is a new service; previously, related work was performed only under emergency circumstances. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer 813-272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.24 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110718_467 (Board Meeting) * Section A Item# 5.24 | ||