Action Item
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Business
Action Item |
| DATE: | Tuesday, July 26, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from Weyand Food Distributors, Inc. - Request for Proposal (RFP) #11069-DST, Fresh Produce (Business Division) | |
| EXECUTIVE SUMMARY | |
| On April 22, 2011, the Procurement Department, in conjunction with the Student Nutrition Services Department, issued an RFP for fresh produce. The district's online vendor registration system was used to notify proposers of this opportunity and only one vendor responded. In accordance with Florida Department of Education, rule 6A-1.012(12) (c) Purchasing Policies, the Procurement Department entered into direct into negotiations with the vendor.
The initial term of this contract will be for one year beginning August 1, 2011, with four one-year renewals. The Student Nutrition Services Department will review the price point of fixed produce quarterly. Open market cost items will vary depending on season and availability. The fixed per case delivery fee shall be firm against any increase for at least one year from effective date of the contract. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The vendor has agreed to decrease the original requested per case delivery fee from $3.75 to $3.25, leading to an estimated cost avoidance of $32,500. Expenditures of $1,841,008 were incurred for 2010/2011, and $1,779,058 for 2009/2010, from the Student Nutrition Services Department budget. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney | Gretchen Saunders | |
| Assistant Superintendent for Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 5.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20110726_468 (Board Meeting followed by Public Hearing) * Section A Item# 5.15 | ||