HCPS FL Logo Business
Action Item
DATE: Tuesday, July 26, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal Submitted by Creative Recycling Systems, Inc. - Request for Proposal (RFP) #11061-DST Disposal and Recycling of Electronic Equipment (Business Division)
EXECUTIVE SUMMARY

On April 15, 2011, the Procurement Department, in conjunction with the Safety and Risk Management Department, issued an RFP for the disposal and recycling of the district's end-of-life electronics equipment.  These items include computers, copiers, televisions, printers, fax machines, and light fixture ballasts.  Award of this contract shall be to the highest ranked proposal meeting all terms and conditions. This recommendation has been reviewed by the Manager of the Safety and Risk Management Department.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a three-year period, from July 27, 2011 to July 26, 2014, with two one-year renewals, subject to negotiations and mutual agreement.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
This contract is a revenue generating contract with an estimated $40,000 returned to the district annually.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Glen Lathers, Manager, Safety and Risk Management Department
Jean Bowman   Gretchen Saunders
General Manager, Procurement Department
(813) 272-4374
  Chief Business Officer
(813) 272-4270
    A 5.11
Hillsborough County Public Schools (Florida) * Mtg.#20110726_468 (Board Meeting followed by Public Hearing) * Section A Item# 5.11