HCPS FL Logo Facilities
Information Item
DATE: Tuesday, September 27, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Recognition of Status Report for Small Business Encouragement (SBE) Program (Facilities Division)
EXECUTIVE SUMMARY

The objective of the Status Report for the SBE program is to recognize the District's effort to reinvest tax dollars into the Tampa Bay area's small business community.  On a periodic basis, the Office of Supplier Diversity (OSD) captures the performance of the District staff and its prime contractors in the utilization of small businesses registered with the OSD.  The value of this report provides the School Board and public a measurement of the District's program efficiency and the response to the District's performance expectation.

In fiscal years 2010-2011 (July 1, 2009-June 30, 2011), new construction and major renovation (subcontractor expenditures) totaled approximately $42,700,000.  The percentage of construction tax dollars reinvested with certified business firms translates to 23.1% of all subcontractor bid awards during the subject period, which was consistent with the District's fiscal year 2009 performance.

The significance of this analysis is that with an introduction of the Facilities Project Database and the companion Final Pay Application module, the reported values are now based upon actual dollars spent as opposed to bid award values.  The construction project analysis, because of the referenced measurement tools, is also more accurate in that fully revised contract value data, subject only to minor adjustments, are reflected in the reporting statistics.

 In a parallel review, the expenditures by District sites with SBE vendors in fiscal years 2010-2011 for all other goods and services was approximately over $30,000,000.  Thus, the total overall District expenditure level with OSD registered firms in fiscal years 2010-2011 was more than $70,000,000.

 As part of the report to the District, the OSD will recognize those construction management firms who assisted the District in its subcontractor utilization efforts and those OSD vendors who earned over $100,000.

STRATEGIC OBJECTIVES
• Demonstrate best financial practices • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
SUBMITTED BY: 
    Cathy L. Valdes

  Chief Facilities Officer
(813) 272-4004
    C 03
Hillsborough County Public Schools (Florida) * Mtg.#20110927_473 (Board Recognition Meeting) * Section C Item# 03