Action Item
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Business
Action Item |
| DATE: | Tuesday, December 13, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of Invitation to Bid (ITB) #0901011ITB Food Service Refrigeration Repair Service Between Orange County Public Schools and TWC Services, Inc. (Business Division) | |
| EXECUTIVE SUMMARY | |
| The district will be utilizing the Orange County Public Schools ITB for commercial refrigeration repair in the Student Nutrition Services Department. This includes walk-in freezers, walk-in coolers, reach-in freezers, reach-in coolers, ice machines, milk boxes, open-air drink coolers, frost-top serving counters, cold-pan serving counters in the self-contained kitchens, concession stands, culinary arts, and nurses’ stations. The current agreement is valid through January 30, 2012. To procure future services, Student Nutrition Services and the HVAC and Energy Management Departments are issuing a new ITB.
Florida Department of Education (FLDOE) rule 6A-1.012 and district policy allow purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $609,182 for 2010/2011, and $555,625 for 2009/2010. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney | Gretchen Saunders | |
| Assistant Superintendent, Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 5.22 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20111213_480 (Board Meeting) * Section A Item# 5.22 | ||