Action Item
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Business
Action Item |
| DATE: | Tuesday, December 13, 2011 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of Invitation to Bid (ITB) #02-071-000-S Motor Vehicles Between Bartow Ford Company DBA Bartow Ford and the State of Florida, Department of Management Services (Business Division) | |
| EXECUTIVE SUMMARY | |
| The district will be utilizing the State of Florida ITB for the purchase of one Ford E-450, one F-250, two F-550 trucks, and one E-250 cargo van for use by the Student Nutrition Services Department. These new trucks and van will be replacing vehicles that have over 100,000 miles or have been deemed beyond economical repair.
The term of the contract is for one year beginning November 1, 2011 through October 31, 2012, with three additional 12-month renewal periods. Florida Department of Education (FLDOE) rule 6A-1.012 and district policy allow purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds not to exceed $199,251.66 will be available in the Student Nutrition Services budget. The Procurement Department negotiated a 2 percent savings in the amount of $4,066.36 with 30-day payment terms. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney | Gretchen Saunders | |
| Assistant Superintendent, Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 5.25 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20111213_480 (Board Meeting) * Section A Item# 5.25 | ||