Business Action Item

DATE:	Tuesday, December 13, 2011
TO:	School Board Members
FROM:	MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #11123-EST Disposable Exam Gloves (Business Division)
EXECUTIVE SUMMARY
This ITB was prepared at the request of the Student Health Services Department, Custodial Operations, and the Safety and Risk Management Office to establish a firm, fixed price for the purchase of ambidextrous gloves made out of nitrile (latex free), latex, and vinyl (Poly Vinyl Chloride-PVC) materials to protect not only the wearer, but the individual being served from cross-contamination.  Primarily, the nitrile and vinyl gloves will be ordered in bulk (5,000 to 10,000 boxes per order) for use districtwide.  Nitrile gloves will be delivered to the central warehouse, and vinyl gloves will be delivered to School Health Services.  Single or multiple orders of vinyl and latex gloves may be placed by individual sites throughout the district, as needed.  Award of this contract shall be to the lowest responsive, responsible bidders.  Managers from Custodial Operations, the Safety and Risk Management Office, and Student Health Services have reviewed this recommendation.  The initial term of this contract will be for a one-year period beginning December 14, 2011, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications
STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for disposable gloves were approximately $114,000 for 2010/2011.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department

Gwendolyn L. Luney, Assistant Superintendent		Gretchen Saunders
Student Services and Federal Programs (813) 272-4879		Chief Business Officer (813) 272-4270
		A 5.38
Hillsborough County Public Schools (Florida) * Mtg.#20111213_480 (Board Meeting) * Section A Item# 5.38