HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, December 13, 2011
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Maintenance Services for IBM Hardware with the IBM Corporation (Information and Technology Division)
EXECUTIVE SUMMARY
This agenda item approves hardware maintenance support for IBM equipment.  The district maintains post-warranty extended maintenance coverage for information technology equipment critical to the daily operations of the district.  The on-site repair service for the equipment is 24 hours a day, 7 days a week. 

To minimize cost, non-critical equipment is repaired on a time and material basis.  Non-critical equipment includes test and development systems.  The on-site repair service is normally next business day, Monday through Friday, 8 am to 5 pm.

Attachment-A includes the line item cost details for district supported equipment.  The coverage period is from January 2012 through December 2012. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
The expense for the coverage period is estimated at $147,410.  Funds are included in the Information and Technology Division budget for this expense.  Expenditures were $278,097 for 2010/2011, and $218,733 for 2009/2010.  The reduced cost is primarily attributed to the new under-warranty mainframe purchased in August 2011.    
EVALUATION
IBM hardware is reviewed annually to confirm that it provides the functionality required to meet the district goals and objectives in a cost- effective manner.
SUBMITTED BY:  Richard Laneau, Jr., Data Center Manager, Information Services
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 5.39
Hillsborough County Public Schools (Florida) * Mtg.#20111213_480 (Board Meeting) * Section A Item# 5.39