HCPS FL Logo Student Services and Federal Programs
Action Item
DATE: Tuesday, February 28, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services with Horizon Software International  (Student Services and Federal Programs Division)
EXECUTIVE SUMMARY
Last spring, Student Nutrition Services (SNS) began a migration process that moved original Horizon Software International (Horizon) VBOSS and Fastlane products to a new version called OneSource.  This version integrates all back-of-the-house functions (i.e. production, ordering, and inventory) and front-of-the-house functions (i.e. point of sale, and diet prescription alerts) for managing the program.

SNS district staff have assumed full responsibility of implementation oversight, including support, troubleshooting, and resolution for any problems that may arise.  The complexity of this conversion continues to grow with time.  It has become increasingly difficult to resolve all problems with current district staff, as there are other duties and responsibilities associated with their positions.  For example, year-to-date information illustrates that OneSource stores over 150 million records (i.e. students, inventory, orders, menus), processed over 19 million financial records (i.e. sales, deposits, refunds), which in turn, were attached to another 62 million detail transactions (i.e. items sold, adjustments).

SNS is requesting on-site technical assistance from Horizon to help complete the conversion process over the next four months.  A Horizon support analyst would provide documentation for maintenance, escalate problem resolution with Horizon headquarters, work on program enhancement, and assist in preparing for the year-end rollover.  Horizon is a sole source provider.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
The project fee will be funded through Student Nutrition Services in the amount of $64,160.
EVALUATION
N/A
SUBMITTED BY:  MaryKate Harrison, General Manager, Student Nutrition Services
Gwendolyn L. Luney, Assistant Superintendent   Gretchen Saunders
Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.04
Hillsborough County Public Schools (Florida) * Mtg.#20120228_494 (Board Meeting) * Section A Item# 5.04