Action Item
|
Business
Action Item |
| DATE: | Tuesday, April 10, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Highest Ranked Proposal Submitted by RCS Company of Tampa, Inc. - Request For Proposal (RFP) #12007-DST Commercial Refrigeration Repair (Business Division) | |
| EXECUTIVE SUMMARY | |
| On January 30, 2011, the Procurement Department, in conjunction with Student Nutrition Services and Air Conditioning and Energy Management Services, issued an RFP for commercial refrigeration repair. This will include the repair of equipment such as walk-in freezers and coolers, ice machines, milk boxes, and frost-top counters located in our self-contained kitchens, concession stands, culinary arts areas, and nurses stations.
The purpose of this RFP was to establish the best service levels with an emphasis on technical qualifications and the ability to respond quickly and efficiently. Five firms responded and a committee of district personnel evaluated their proposals. After narrowing the field to four, the committee recommended awarding to the top ranked firm. To enhance timely response, alternate vendors may be awarded as secondary vendors, if they agree to match the primary vendor's prices. The initial term of this contract will be for one year, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $713,232 for 2010/2011, and $556,000 for 2009/2010. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney, Assistant Superintendent | Gretchen Saunders | |
| Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 5.19 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20120410_498 (Board Meeting) * Section A Item# 5.19 | ||