HCPS FL Logo Business
Action Item
DATE: Thursday, April 26, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Contract Change for IBM Performance Management Information System (Information and Technology Division)
EXECUTIVE SUMMARY
Our district has been working with IBM over the last year to develop a data warehouse and performance dashboards for teachers and principals.   During that development, it has been determined that changes need to be made to the deliverables outlined in the contract. 

Extensive design work was done on the front end of the project to insure that the best product possible was being developed.   This design work exceeded what was initially scoped.  The end result was a system that grew to over 500 metrics, all of which are vital to assisting teachers and principals with measuring student achievement.  This far exceeds the number of metrics that were originally identified for the dashboards.

It was also determined that the original design for divisional dashboards was not the preferred direction.  A more flexible solution for district level staff was desired instead of fixed format dashboards.  With our move to the Cognos Reporting engine, it allowed the redesign of the divisional dashboards to give the district more options for deploying student and staff data.

STRATEGIC OBJECTIVES
• Increase promotion rates at all grade levels and the percentage of high school graduates • Demonstrate consistent and effective teaching methods • Align the performance management system with the district’s priorities
FINANCIAL IMPACT (Budgeted:  Yes)
This is a no cost change to the contract.
EVALUATION
The project management team continuously evaluates IBM's performance against the deliverables in the contract.
SUBMITTED BY:  Dallas Cooper, General Manager, Business Process Improvement
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
(813) 272-4600
  Chief Business Officer
(813) 272-4270
    A 5.12
Hillsborough County Public Schools (Florida) * Mtg.#20120426_499 (Board Meeting) * Section A Item# 5.12