HCPS FL Logo Business
Action Item
DATE: Thursday, April 26, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Beltram Edge Tool Supply, Inc. - Invitation to Bid (ITB) #12014-DST Refrigerated Salad/Sandwich Tables (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for refrigerated salad/sandwich tables, which will be used to prepare made-to-order salads for the National School Lunch Program.  The salad bar concept has been successfully piloted at four high schools in our district and it is the goal of the Student Nutrition Services Department to implement salad bars in approximately 25 selected secondary sites. Implementation schedule will begin in May, with a completion goal of June 15, 2012.

Award of this contract shall be to the lowest responsive and responsible bidder, as specified in the bid. This recommendation has been reviewed by the General Manager, Student Nutrition Services.  A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a six-month period from April 27, 2012, through October 26, 2012, with one six-month renewal.  All prices offered are firm against any increase for at least six months from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $100,000 will be available in the Student Nutrition Services Department budget for this purchase.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Gwendolyn L. Luney, Assistant Superintendent   Gretchen Saunders
Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.10
Hillsborough County Public Schools (Florida) * Mtg.#20120426_499 (Board Meeting) * Section A Item# 5.10