HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, June 12, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Statement of Work for Advanced Andean Solutions to Provide Enhancements to the Current GIS Project (Information and Technology Division) 
EXECUTIVE SUMMARY
On June 14, 2011, the Board approved RFP #10155-DST with Advanced Andean Solutions as the company with the lowest and best proposal for implementation of Geographic Information System (GIS) Application software.  The project has gone very well.  The following modules are complete as required by the contract: Customization of the Residential Development Tracking for use by Growth Management and Planning Department, Installation of the School Xplorer demographics finder for use by Choice and Magnet Programs Office of Student Planning and Placement, and Customization, with final implementation of the new School Locator, which the School Data Processors will begin using when schools open for the new school year.  We are working with the Transportation Department on the rollout of the last module, Bus Stop and Route Locator.

Through the process of implementing the original agreement with Advanced Andean Solutions, HCPS staff realized that there were some additional enhancements needed to maximize the effectiveness of the GIS application.  The main enhancements are the capability to manage multiyear data in all modules and a direct connection from the GIS platform to the Choice data structure.  This agreement will authorize Advanced Andean Solutions to complete the enhancements in conjunction with the wrap up of the deliverables in the original contract. 

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
Funding in the amount of $72,765 for the GIS enhancements is from the Administration and Information and Technology Divisions. 
EVALUATION
Advanced Andean Solutions’ performance is monitored by staff and reported on during project status meetings held between Advanced Andean Solutions and Information Services Department.
SUBMITTED BY:  Daniel I. Schultz, Applications Manager, Information Services
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director for Empowering Effective Teachers Grant
  Chief Business Officer
(813) 272-4270
    A 5.18
Hillsborough County Public Schools (Florida) * Mtg.#20120612_503 (Board Meeting) * Section A Item# 5.18