HCPS FL Logo Business
Action Item
DATE: Tuesday, June 12, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Bid #2977BM, Catalog Discounts for Classroom Instructional Teaching Aids, Between Schoolhouse Products, Inc. and Lake County Schools, Florida, for the Purchase of Classroom Furniture (Business Division)
EXECUTIVE SUMMARY
The district will be utilizing the agreement from Lake County Schools, Florida, to purchase classroom furniture.  Applicable Florida Department of Education (FLDOE) 6A-1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.  Schoolhouse Products, Inc. reduced costs to Hillsborough County Public Schools by approaching their manufacturer for lower pricing last year.  This pricing has been extended through December 31, 2012.

This purchase is the third and final phase made in conjunction with major renovation projects for Bloomingdale and Gaither High Schools.  It includes ergonomic student combination desks, stackable student chairs, classroom tables, and furniture for the teacher's cafe.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of $392,880 will be available in the Capital Outlay budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Kenneth E. Gerhart, Senior Procurement Officer
Jean Bowman   Gretchen Saunders
General Manager, Procurement Department
(813) 272-4374
  Chief Business Officer
(813) 272-4270
    A 5.31
Hillsborough County Public Schools (Florida) * Mtg.#20120612_503 (Board Meeting) * Section A Item# 5.31