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Action Item
DATE: Tuesday, July 17, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposals Submitted by Various Vendors - Request for Proposal (RFP) #11070A-DST Special Programs and Services for Title I Part D (Business Division)
EXECUTIVE SUMMARY
Facilities for neglected youth, secured facilities for delinquent youth, alternative school sites, and teen parent program centers throughout the county use federal Title I Part D funds.  These funds are administered by the school district, to provide additional academic support and learning opportunities, as well as provide the knowledge and skills needed to make a successful transition to secondary school completion, vocational or technical training, further education, or employment.   The district currently contracts with providers for special programs and services, otherwise unavailable to the district, to meet the unique and academic needs of these students.

This RFP was issued as a supplement to RFP #10093-DST, approved by the Board on October 26, 2010, to add more vendors to the pool of providers for these special programs.  The district's online vendor registration system was used to notify proposers of this opportunity.  Four vendors responded and their proposals were evaluated by a committee of district personnel.  Criteria are not weighted since proposals were not ranked against each other.  The committee recommended awarding to all of the eligible vendors, to be utilized as needed.

The initial term of this contract will be for one year beginning July 18, 2012, with four one-year renewals. All prices shall be firm against any increase for at least one year from effective date of the contract. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Services provided by approved vendors are included in the Title 1 Part A and D grant funds.
EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Gwendolyn L. Luney, Assistant Superintendent   Gretchen Saunders
Student Services and Federal Programs
(813) 272-4879
  Chief Business Officer
(813) 272-4270
    A 5.17
Hillsborough County Public Schools (Florida) * Mtg.#20120717_509 (Board Meeting) * Section A Item# 5.17