HCPS FL Logo Information and Technology
Action Item
DATE: Tuesday, July 31, 2012
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of Request for Proposal (RFP) 973-561-010-1 Information Technology Consulting Between Advanced Systems Design, Inc. and the State of Florida Through The Department of Management Services, Division of State Purchasing (Information and Technology Division)
EXECUTIVE SUMMARY
The purpose of this contract with Advanced Systems Design is to provide qualified Systems Software Programmers, and a Systems Geographic Information Systems (GIS) Architect, with the technical expertise to work with the Information Services staff on the continued development and enhancement of the Hillsborough Choice System, Exceptional Student Education (ESE) Individual Education Plan (IEP) System, Student Information System Portal, and the GIS application. On July 10, 2009, the State of Florida's Department of Management Services issued an RFP for the information technology consulting including staff augmentation.  The district may utilize staff augmentation services from awardees that possess the technical skills needed by the client organization on a contingent assignment basis. The requirements for a staff augmentation purchase order include the requisite educational qualifications and experience of the individual.  A request for quote process is not required for staff augmentation procurement, as all contracted rates and qualified positions are to be published on the contract resulting from the solicitation.

The Florida Department of Education (FLDOE) rule 6A-1.012 allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specified prices.  The district and the contractor may renew the contract, in whole or in part, for a period that may not exceed three years or the term of the contract, whichever period is longer. Any renewal shall specify the renewal price, as set forth in the solicitation response.  The renewal must be in writing and signed by both parties, and is contingent upon satisfactory performance evaluations and subject to availability of funds.  The Superintendent is authorized to approve the renewal agreement per the terms of the specifications.

STRATEGIC OBJECTIVES
•Â Align financial resources to support the district’s strategic goals
FINANCIAL IMPACT (Budgeted:  Yes)
The rate ranging from $43.25 to $60.91 per hour has been determined for the required tasks.  Funds not to exceed $315,000 will be available in the Information and Technology budget.
EVALUATION
The Information Services Department management and staff, in conjunction with the Growth Management and Planning Department, and the Student Planning and Placement Department, will monitor and evaluate the performance of Advanced Systems Design during weekly status meetings.
SUBMITTED BY:  Daniel I. Schultz, Applications Manager, Information Services
David J. Steele, Ph.D.   Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant
  Chief Business Officer
(813) 272-4270
    A 5.03
Hillsborough County Public Schools (Florida) * Mtg.#20120731_510 (Board Meeting) * Section A Item# 5.03