Action Item
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Business
Action Item |
| DATE: | Thursday, August 9, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bid Submitted by Gator Communication Systems, Inc. – Invitation to Bid (ITB) #12054-DST CCTV-LAN Cabling Services (Business Division) | |
| EXECUTIVE SUMMARY | |
On June 25, 2012, the Procurement Department, in conjunction with the CCTV/LAN Department, issued an ITB to establish a firm-fixed price to provide troubleshooting, repair, labor, parts, and materials for local access network and closed circuit television systems. Service also includes data moves, additions, and changes on an as needed basis, as determined by the CCTV/LAN Department. Award of this contract shall be to the lowest responsive, responsible bidder. CCTV/LAN Department has reviewed this recommendation. Gator Communication Systems, Inc. is registered with our Office of Supplier Diversity (OSD). The initial term of this contract will be for a one-year period beginning August 10, 2012, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. To insure optimal value, Hillsborough County Public Schools (HCPS) has the option to bid projects exceeding $5,000. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $327,766 for 2011/2012, and $286,156 for 2010/2011. HCPS will save approximately $34,616 over the previous years' spend for CCTV/LAN Cabling Services, due to the reduction in the hourly labor rate. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 5.12 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20120809_511 (Board Meeting) * Section A Item# 5.12 | ||