Business Action Item

DATE:	Tuesday, September 11, 2012
TO:	School Board Members
FROM:	MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Renewal of the Multi-year Contract with the Symantec Corporation for Antivirus “Symantec  Protection Suite,” the Client Management Suite, Service Desk, Asset Management, Symantec Network Access Control, and Mobile Device Management (Information and Technology Division)
EXECUTIVE SUMMARY
The district has, over the past 12 years, successfully deployed these Symantec products to manage and protect the computers and networks of Hillsborough County Public Schools. The knowledge and training invested districtwide, as well as the functionality gained by the district in management, remote software loading, electronic asset software discovery and monitoring, and in remote power off / shutdown / hibernation of assets, prolongs useful availability and saves funding for other instructional uses.  Symantec Corporation is offering a new licensing model, called SymEd, to allow the district to protect information, while managing and securing the information technology infrastructure.  As the district expands there is a need to accommodate Bring Your Own Device (BYOD) procedures and provide access to online reference materials, assignments, collaboration, and multimedia content.  The SymEd licensing offers full-time employee (FTE) count rather than per device; security for the e-Learning environment; centralized capability to allow for the automated deployment, security and management of devices; support for multiple operating systems including Windows®, Apple, Android®, and others, home use rights for faculty and staff). The Superintendent is authorized to approve any extension agreements, per the terms of the quote.
STRATEGIC OBJECTIVES
• Demonstrate best financial practices • Demonstrate "best practices" in all aspects of safety including students, employees, visitors, facilities, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds for this item are budgeted in Site 9414, Districtwide Expense and the remaining dollars are accounted for in Site 9367, Customer Service and Support, Technology funds. The original cost for year 3 was $368,411 for the Antivirus and Altiris Client Management software. In addition, there are separate renewals for the Symantec Network Access Control software for $132,208 and for additional clients added since year 1 for $83,000. The Business Critical Support (BCS) is  $45,000 for a total annually of  $628,459. The new pricing based on our staff FTE count is $464,000 for year 1, and $499,000 for years 2 and 3, which is a savings of $423,377 over the 3 years.  At no additional cost, the new pricing model includes unlimited clients, Mobile Device Management (value $1.4 million), and Faculty and Staff home-use rights for Symantec AntiVirus (value $540,000).
EVALUATION
Evaluation occurs daily through monitored reports and benefits assessment.
SUBMITTED BY:  Sharon Zulli, Manager, Technology Customer Service and Support Department

David J. Steele, Ph.D.		Gretchen Saunders
Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600		Chief Business Officer (813) 272-4270
		A 5.31
Hillsborough County Public Schools (Florida) * Mtg.#20120911_512 (Board Meeting) * Section A Item# 5.31