Action Item
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Business
Action Item |
| DATE: | Tuesday, October 9, 2012 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors – Invitation to Bid (ITB) #12126-MST Turf Grass and Landscape Maintenance (Business Division) | |
| EXECUTIVE SUMMARY | |
| On August 29, 2012, the Procurement Department, in conjunction with the Sites and Utilities Department, issued an ITB to establish a firm-fixed price to provide ground maintenance including mowing, edging, pruning, and weeding at various schools and sites throughout the district. To encourage small business participation, the district was divided into 8 zones totaling 63 district sites. The Sites and Utilities Department anticipates 38 landscape services per site per year. Services will be performed weekly during the heavy growing season from May to September, and bi-weekly from October to April.
Award of this contract shall be to the lowest responsive, responsible bidders per zone. The Sites and Utilities Department Manager has reviewed this recommendation. The initial term of this contract will be for a one-year period beginning November 19, 2012, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve any extension agreements, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures were $302,250 for 2011/2012, and $268,600 for 2010/2011. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 5.14 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20121009_514 (Board Meeting) * Section A Item# 5.14 | ||