Business
Action Item |
DATE: | Tuesday, February 19, 2013 |
TO: | School Board Members |
FROM: | MaryEllen Elia, Superintendent |
SUBJECT / RECOMMENDATIONS | |
Accept the Lowest and Best Bids from Various Vendors - Invitation to Bid (ITB) #12168-DST Athletic Uniforms, Equipment, and Related Supplies (Business Division) | |
EXECUTIVE SUMMARY | |
This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms, equipment, and related supplies including football, baseball, basketball, soccer, and track/field gear for the 2013/2014 school year. Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. This recommendation has been reviewed by the Athletics Department Director.
In an effort to keep up with the latest trends and technology, this bid is solicited annually. All prices offered are firm against any increase for one year from the effective date. |
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STRATEGIC OBJECTIVES | |
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
FINANCIAL IMPACT (Budgeted: Yes) | |
Current expenditures are $470,547 for 2012/2013 for athletic equipment and supplies; $297,000 for athletic uniforms. Funds will be available in the General Fund for the purchase of athletic equipment, uniforms, and related supplies. Annual disbursements are made based on individual school needs. | |
EVALUATION | |
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
SUBMITTED BY: Jean Bowman, General Manager, Procurement Department |
Wynne A. Tye, Assistant Superintendent | Gretchen Saunders | |
Curriculum and Instruction (813) 272-4221 |
Chief Business Officer (813) 272-4270 |
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A 5.09 | ||
Hillsborough County Public Schools (Florida) * Mtg.#20130219_554 (Board Meeting) * Section A Item# 5.09 |