Action Item
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Business
Action Item |
| DATE: | Tuesday, April 2, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Piggyback of Bid #7418, 285-76, Annual Contract for Induction and LED Lighting Replacement Parts Between Resource Efficiency Solutions, Inc. and the City of St. Petersburg, Florida, for the Purchase of Induction and LED Lighting Replacement Parts (Business Division) | |
| EXECUTIVE SUMMARY | |
| If accepted, the district will be utilizing the agreement from City of St. Petersburg, Florida, to purchase induction and LED lighting fixtures and bulbs.
Resource Efficiency Solutions, Inc. is located in Thonotosassa, Florida, and is an Office of Supplier Diversity registered vendor. They provide a wide variety of fast-payback, energy-saving technologies, one of which is lighting retrofits. Past use of Resource Efficiency Solutions, Inc. products have been purchased by the electricians installing the products. Piggybacking this contract will save on sales tax and any mark-up electricians have been charging. Applicable Florida Department of Education (FLDOE) 6A-1.012 and district policy allows purchases from contracts awarded by other government agencies, district school boards, Department of Management Services (DMS), etc., at or below specific prices. The term of this contract ends February 28, 2014, and may be extended for three additional one-year periods by mutual agreement. The Superintendent is authorized to approve extensions, per the term of the specifications. |
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| STRATEGIC OBJECTIVES | |
| All Strategic Objectives | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds will be available in the Energy Management Department budget for the purchase of induction and LED lighting replacement parts. Year-to-date expenditures paid directly to Resource Efficiency solutions, Inc. are $10,295. We have a requisition pending for $49,925; the amount of savings for this requisition is $6,839.73. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Mina Kaeding, Senior Procurement Officer, Procurement Department | |
| Jean Bowman | Gretchen Saunders | |
| General Manager, Procurement Department (813) 272-4374 |
Chief Business Officer (813) 272-4270 |
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| A 6.06 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130402_558 (Board Meeting) * Section A Item# 6.06 | ||