Action Item
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Business
Action Item |
| DATE: | Tuesday, April 23, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Lease Agreement Extension Between Xerox Corporation and the School Board of Hillsborough County, Florida, for Copier Rental Service (Business Division) | |
| EXECUTIVE SUMMARY | |
| This digital copier is used by the Central Printing Department to print elementary testing materials; Career and Technical Education materials; middle and secondary exams; training materials for Professional Development; as well as projects for various schools and district sites. The attached Lease Agreement Addendum (E07732) allows for the 24-month extension of the expiring 60-month copier lease. (The original agreement and the terms and conditions are based on The School Board of Marion County, Florida, Blanket Purchase Agreement, Negotiated Contract Number 072594700.)
This agreement acknowledges that appropriation of funds for payment required under this agreement is a governmental function that the Board cannot contractually commit to in advance, and does not constitute a multiple fiscal year direct or indirect debt or financial obligation; an obligation payable in any fiscal year beyond the fiscal year for which funds are appropriated; or an obligation creating a pledge of or a lien on tax or general revenues. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $133,249 are included in the Central Printing Department General Fund budget. A reduction in monthly charges for copier lease services will result in an approximate overall savings of $57,228.24 ($2,384.51 per month x 24 months) over the 2-year extended term. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| David J. Steele, Ph.D. | Gretchen Saunders | |
| Chief Information and Technology Officer and Project Director, Empowering Effective Teachers Grant (813) 272-4600 |
Chief Business Officer (813) 272-4270 |
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| A 6.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130423_560 (Board Meeting) * Section A Item# 6.17 | ||