Action Item
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Business
Action Item |
| DATE: | Tuesday, April 23, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bid Submitted by SPC Construction Group – Invitation to Bid (ITB) #13010-MST Sealant Services (Business Division) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared as a cost effective way to prevent water intrusion into our facilities. This is a labor and materials bid to include removal and replacement of sealant materials in joint cavities within window and door perimeters, as well as routing and sealing of exterior cracks within masonry or cement finishes.
Most sealant work has been addressed by in-house staff or as part of a contracted painting project. Neither of these methods addressed the wet sealant application that is a large part of this bid. The sealant approach allows us to limit water intrusion. This contract shall be awarded to the lowest responsive, responsible bidder, as specified in the bid. Scenarios were used in the evaluation process, were applied equally to each bid response, and do not necessarily reflect historical expenditures. This recommendation has been reviewed by the Facilities Maintenance Support Department Manager. The initial term of this contract shall be for a one-year period beginning April 24, 2013, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| The three maintenance areas, along with Facilities Maintenance Support, will be utilizing this bid and projects will be funded via their individual site account coding in the estimated amount of $90,000. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Cathy L. Valdes | Gretchen Saunders | |
| Chief Facilities Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
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| A 6.15 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130423_560 (Board Meeting) * Section A Item# 6.15 | ||