Action Item
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Business
Action Item |
| DATE: | Tuesday, May 7, 2013 |
| TO: | School Board Members |
| FROM: | MaryEllen Elia, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #13001-DST Commodity Food Processing (Business Division) | |
| EXECUTIVE SUMMARY | |
| The processing of raw commodity products is administered by the United States Department of Agriculture (USDA) and the Florida Department of Agriculture. The purpose of this bid is to establish the lowest fixed pricing for the processing of commodity products, provided by the USDA, into a finished product for use in the National School Lunch Program (NSLP). Only those vendors who have been through both the USDA and the State of Florida approval process could participate in this bid.
This contract shall be awarded based on the lowest cost per serving, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services. The term of this contract shall be for a one-year period beginning July 1, 2013. Due to changes in USDA requirements, it is necessary to solicit this bid on an annual basis. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district’s strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures for purchases of commodity processed items are estimated and part of the Prime Vendor (RFP #11023-DST) contract awarded by the School Board on May 17, 2011. The estimated savings to the food budget by processing food from the USDA is $4,070,905. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Jean Bowman, General Manager, Procurement Department | |
| Gwendolyn L. Luney, Assistant Superintendent | Gretchen Saunders | |
| Student Services and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| A 6.06 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20130507_561 (Board Meeting) * Section A Item# 6.06 | ||