HCPS FL Logo Business
Action Item
DATE: Tuesday, August 13, 2013
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Schutt Reconditioning - Invitation to Bid (ITB) #13046-DST Athletic Equipment Reconditioning (Business Division)
EXECUTIVE SUMMARY

This bid was prepared at the request of the Athletics Department to establish fixed pricing for football equipment reconditioning.  Equipment is refurbished to like-new condition at a fraction of the cost of replacing it.

Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Director of Athletics. 

The initial term of this agreement shall be for a one-year period beginning August 14, 2013, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This agreement may be renewed by the Superintendent, per the terms of the specifications. 

STRATEGIC OBJECTIVES
• Align financial resources to support the district’s strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds of approximately $60,000 will be available in the Athletics Department budget for athletic equipment reconditioning.  Expenditures were $53,105 during 2012/2013.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
George Gaffney   Gretchen Saunders
Assistant Superintendent, Instructional Support
(813) 272-4733
  Chief Business Officer
(813) 272-4270
    A 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20130813_593 (Board Meeting) * Section A Item# 6.06